Forms & Instructions
2016 Re-Charter Application Instructions
We have all seen the growing Latino population and the impact we are going to have in the future. That impact will not be felt unless we are organized and working together as one. That after all is what LULAC has set out to accomplish and that is what our founding fathers foresaw when they first gathered in Corpus Christi, TX in 1929.
I want to thank you for your dedication and strong commitment to the League. I look forward to working with you on strengthening and sustaining our membership so that we can continue our legacy of accomplishment for the future.
Membership Reminder: Using any other forms other than the enclosed or online forms will delay the re chartering process for your council. All paperwork must be returned in order to process the charter that includes the Annual Charter Agreement. All applications with proper payment are due at the LULAC Membership Office on January 1, 2016. There is a 59-day grace period extended until February 28, 2016.
Be sure to submit all required paperwork and fees to your state and district directors where applicable.
Remember that to be in good standing with the National Office, each council must be in good standing with their state and district offices.
Only new members will receive a lapel pin. All paperwork, membership cards and pins will be sent to the President of each council so that it can be disbursed to each council member.
The Membership Office is headquartered in El Paso, Texas and is available to serve you Monday through Friday from 8 am to 5 pm Mountain Standard Time. Please contact this office if you need any assistance with membership. Our staff is always happy to assist you in realizing LULAC’s mission in your community.
Should you have any questions please contact the Director of Membership Services at
LULAC MEMBERSHIP SERVICES DEPARTMENT
221 N. Kansas, Suite 501
El Paso, Texas 79901
BUS: (866) 577-0726 • FAX: (915) 577-0914
LULAC Councils that wish to re-charter must complete all of the steps below in order to keep their council’s charter in good standing
- Application for Re Charter/ Contact Information Form: Complete the required information with the name of the person who will be the main contact, this person is usually the council president or treasurer. Also, be sure to include your council’s Employer Identification Number (EIN). All LULAC Councils are required to have an EIN also known as your Tax ID Number. New Councils are required to get an EIN through the IRS (see www.lulac.org/ein and the form included at the end of this application). Be sure to submit your EIN to the Membership Office.
- Contact Information Release Form: This form is a contact information release waiver authorizing the LULAC National Office to post contact information on the LULAC website.
- New Member Application:Each new member is required to complete a 2016 Application for New Members. Two members of a neighboring council in good standing may sign to attest to the application. If a local council is not available, two members of the organizing council may sign for the person applying for membership.
- Annual Council Charter Agreement: This agreement is part of the by-laws of the organization that explain the responsibilities and duties of the council, members, and the national organization. Sign and date the document. Keep a copy for your records and return the original to the Membership Office. If the Membership Office does not receive this signed agreement your charter will not be renewed and this application will be returned to you.
- Tax Compliance Checklist: Each chartered LULAC Council is considered by the IRS to be a 501(c)4 nonprofit organization by virtue of LULAC National’s group exemption. This checklist will help your council ensure it is in compliance with IRS regulations covering 501(c)4 nonprofit organizations. Complete in full, make a copy, and return to the membership office
- Worksheet and Council Membership Roster: Clearly print or type the name, address city/state and zip code and telephone number with area code. Please note that 10 members are required to maintain a council. Include fax numbers and email addresses. Please list members in alphabetical order if possible. Also, indicate the elected office of each member: Pres, VP, Sec, Treas, Parl, Chap, Sgt at Arms. Also indicate whether Mr. Mrs. Ms. Dr. Rev. or any other relevant title. Also, please do not forget to include your EIN number. Lack of an EIN number will cause your council to not be recognized as tax exempt from federal income tax under section 501(c)4 of IRS code.